Why Universities Should Consider Digitalization For A Seamless Examination Process

Reason Why Universities Should Consider Digitalization For a Seamless Examination Process

Why Universities Should Consider Digitalization For A Seamless Examination Process

The most difficult task of school or any other education is to conduct examinations. This is because it requires high monitoring and strict control over students to avoid cheating. Despite cheating, there are so many responsibilities of an examiner like preparing the exam papers, checking them, avoiding cheating, and maintaining discipline in the examination hall. Preparing results offline is a hectic task because of the reason that it requires deep checking and analysis. But technology has given us a new method of conducting examinations with much more ease. A digitization process simplifies various academic tasks, especially yearly conducting examinations.  It helps the examiners to analyze and make results much easier. It also helps to secure the exam papers from leaking. Examination Digitalization procedure not only helps the schools but also helps students to give exams from anywhere.

Digitalization Of Education

it is the way forward for the education sector. The old method is changing from textbooks and blackboards to desktop computers, mobile devices, software applications, and other modes of technology digitalization. The digitization of education is not only simplifying knowledge transfer but also making it possible to judge students and assess the progress accurately in their learning curve. These online tests are easy to customize with subject-specific questions according to the requirement. Paper-based answer scripts can now be scanned and ready for online evaluation. After completing the exams, the answer sheets are easy to transport to the secure warehouse for scanning, indexing, and digitalization encryption. Planning and conducting large scale exams with a growing volume of paper scripts may be a massive challenge. Therefore, organizing exams, ensuring security, and evaluating them with credibility, could be a labor-intensive, time-consuming, and error-prone process. 

Why Universities need to  Digitalization

This minimizes the possibility of cheating. In an online exam, result analysis is simple and instant. The web exam can provide detailed analysis, ranking, rations subject, or topic wise analysis. An online exam gives you the facility to design exam papers, evaluate and rank them easily.  It helps to save all the answer sheets in digital form and easy to fetch in case of need. The auto-monitoring feature of online exams helps to manage exams easily where an internet camera connected to the system would take snapshots. This act as an invigilator/supervisor; which is again cost and time-efficient.  This also solves the matter of scheduling exams across various exam centers, hiring invigilators, providing security to those centers, etc. There is also a chance for the paper to leak while passing it to different examination centers. It helps to reduce the risk by the employment of an internet examination system. 

University Benefits In Online Examination

The major benefits of digitizing exams include saving cost, time, and efforts involved in preparing and printing question papers, assigning invigilators, arranging examination centers and classrooms, securing answer scripts, conducting bias-free evaluation, and on-time result publication.  In a paper-based exam, the logistics cost is high, since lots of things like exam centers, hiring invigilators, etc, should be considered. Question papers, answer sheets must be delivered at designated exam centers within an outlined timeline. Designing an issue paper for a digital exam is comparatively easy and it also reduces the possibilities of paper leakage. While during a paper-based exam there’s a requirement to rent an invigilator for a delegated set number of students. An online exam provides flexibility and security to the examination process. After uploading all the questions within the system, the system can shuffle and provide questions in several orders to different students. 

Result And Admit Card Generation

The Online Exam Management system helps to generate automatic reports with manual correction and save notable working hours. A report could be a comprehensive approach to a candidate’s performance, with a question-wise and section-wise summary of the attempt, time-taken, and also the difficulty level. Detailed reports also are useful for college kids seeking career guidance. With the reports and they better understand their competencies.

Reduce Exam vulnerabilities

The Central Board of Secondary Education already had faced leaking of exam papers before its due date a lot of times. Students who prepared and studied hard also faced the reexamination problem without doing anything wrong. The educational sector experts gave a suggestion for making the examination process somehow digital to avoid these types of issues. The CBSE is moving towards making examinations digitally by creating online encryption question papers for standard X and XII examinations. This enhances the data security and seamless distribution of exams. In this way, it makes the online exams automatic and secure with encryption and two-factor authentication, and access to download question papers only 30-minutes prior to the exam.  Microsoft’s integrated software allows the Examination Controller to trace the whole process. The success of the answer is paving the way for other educational institutes and testing bodies to leverage technology within the end-to-end examination process.

Provide Easy Student Access

Provide Easy Student Access Online grading allows examination parties to conduct exams remotely and more efficiently. It enables access to students at remote locations. It also ensures exam integrity in remote locations that can be a big problem in a country like India. This method allows students to submit their exam papers for error-free evaluation and re-evaluation without his or her physical presence. Innovative education can be more efficient using technologies to digitize the examination process and realize better outcomes within the process. In online subjective exams, candidates need to write answers in simple English language with special symbols/ diagrams, etc. Online Subjective exams give facilities like speech to text, uploading images of diagrams drawn by the students for answers easily. When an exam is conducted remotely, many thousands of students can appear for the exam also. They don’t need to spend on travel and accommodation.  Learning can be fun.

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